Guidance Text


Currently, most RFPs, SOWs, contracts, and agreements do not specify the requirements for digital curation. As a result, digital data, such as field records, images, laboratory records, data sets resulting from field and laboratory analyses, and Geographic Information System (GIS) maps, are stored on CDs or other digital media within a curatorial facility that focuses on curating material remains. The digital records are treated the same as paper records and artifacts. Such curation practices neither preserve digital data nor make it accessible; CDs and other digital media degenerate over time, are not readily accessible to users, and will eventually become obsolete as computer hardware and software change.

DOWNLOAD Sample Language for RFPs, SOWs and contracts to ensure proper digital curation.